A single project can run through dozens of vendors, each with its own invoice, deposit schedule, and lead time. Every item has to match a proposal, carry the right markup, and get billed to the client before you pay the vendor. Miss one and the margin walks out the door. This playbook shows how Rigby matches vendor invoices to proposals, applies your markup, and keeps client billing ahead of vendor payments.
Five steps, on the tools you already use.
An ops specialist learns your procurement flow. Your proposal format, your markup rules by category, your deposit and backorder handling.
Rigby encodes your markup tiers, vendor list, proposal structure, and the rule that client billing leads vendor payment.
The agent reads each vendor invoice, receipt, and acknowledgment in any format and matches it to the right project and proposal line.
Substitutions, price changes, missing deposits, or items billed at net route to you with the reason attached.
The client invoice is assembled with markup applied and queued for approval. Every action is logged and reversible.
FF&E is where commercial interior projects go over budget, driven by vendor sprawl, substitutions, and markups that slip through manual billing. Rigby matches every invoice to a proposal line and applies the right markup before anything reaches the client.
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Field NotesWhy procurement billing breaks and what actually fixes it.
Live in days. Rigby matches and bills. You keep the design and the margin.