Solution / Procure-to-Pay

Procurement automation that turns a purchase request into an approved PO

Rigby builds an AI agent that captures purchase requests, routes them through your approval rules, generates the purchase order, and tracks it to receipt. The AI runs the workflow. Your team still approves every spend. Live in days, flat fee, no rip-and-replace.

Book a build callSee how it works
70-85%
cut in requisition-to-PO cycle time
3-4x
More requisitions per head
30-50%
Lower procurement cost
90 days
To ROI
30%
Revenue lost to uncaptured change orders
The definition

What is procurement automation?

Procurement automation uses software to run the purchasing workflow: capturing requisitions, routing them through approval rules, generating purchase orders, and tracking them to receipt, replacing the manual emails, spreadsheets, and chasing for sign-off that slow procurement down.

Most teams do not have a procurement system. They have a person, an inbox, and a spreadsheet. Requests come in by email, Slack, or someone walking over. Approvals stall for days. POs get typed by hand and mis-keyed. Nobody can answer where a request is until they go ask. That is the gap Rigby closes, without forcing you onto another enterprise suite.

Before and after

The difference is measurable on day one.

Manual procurement

  • Requests arrive by email, chat, or hallway conversation
  • Approvals stall for days waiting on the right person
  • POs typed by hand and mis-keyed against the request
  • No visibility into status, ownership, or open spend
  • 4 to 6 hours from request to PO, when it moves at all
Status quo

With Rigby

  • We start with your email and calls, then standardize. Our agent captures every request and transforms it into the same shape every time
  • Approvals auto-route by amount, category, and department
  • POs generate automatically from approved requests
  • Live status from request to PO to receipt, all in one view
  • 30 to 60 minutes from request to PO, end to end
With the agent
The payoff

What automation does to the numbers.

70-85%
Cycle-time reduction from request to PO
SpecLens / PairSoft 2026
3-4x
More requisitions handled per procurement headcount
Industry benchmarks
30-50%
Lower total procurement cost
Procurement ops research
90 days
Average time to positive ROI
Zip 2026
How it works

How Rigby runs procurement.

Five steps, all running on top of the tools you already use.

01

Intake

We start where you are: emails, forms, transcripts, or chat captures every request. We format to a clean, standard structure. Same fields, same shape, every time.

02

Enrich

The agent fills in vendor records, GL codes, contract terms, and preferred-supplier flags before anyone reviews.

03

Route

Approvals auto-route by amount, category, and department. Reminders fire on their own when an approver stalls.

04

Create

Approved requests turn into purchase orders automatically. POs land in your ERP and get sent to the vendor.

05

Track

Live status from request to PO to receipt. Every change is logged, every approver is named, nothing gets lost.

This pairs directly with PO matching on the AP side. Approved POs from this workflow feed straight into invoice verification. See PO matching and verification →

Inside the agent

What the agent handles.

  • Request intake from form, email, Slack, or Teams, normalized into one structured record
  • Approval routing by amount, category, department, and contract terms
  • Automatic PO generation and delivery to the vendor through your existing channels
  • Preferred-supplier and active-contract checks on every request before routing
  • Status tracking from request through PO through receipt, with a live audit trail
  • Clean handoff into invoice matching, so AP starts with verified PO data
Scope

Where we draw the line.

Procurement is a long surface area. We are honest about what the agent owns, what we scope carefully, and what we will not touch.

We build this

  • Request intake and structuring
  • Approval routing and automated reminders
  • PO generation, delivery, and tracking
  • Supplier and active-contract lookups

Scoped carefully

  • Auto-approval under low, customer-defined thresholds
  • Writing POs directly into the ERP of record
  • Budget-check enforcement against live GL balances

We do not do

  • Executing payments to vendors
  • Approving spend without a human in the loop
  • Replacing a full source-to-pay suite
Why Rigby, not a big suite
We start by working on the billing and collections SOPs for each of our customers and get rules established to automate as much of it as we can with traditional code.

Enterprise procurement suites take 9 to 18 months to install, charge per seat, and require migrating your supplier and contract data into their world. Rigby is a flat-fee automation layer that sits on top of the ERP, email, and chat tools you already use. Live in days, not quarters, and the agent learns your real approval rules instead of forcing your team into someone else's workflow.

Talk through your workflow
FAQ

Questions procurement leaders ask.

No. Rigby routes, reminds, and generates the paperwork. A human approves every dollar of spend. The agent never executes payment and never approves a requisition above your defined thresholds.

From "who approved this?" to "it's already a PO."

Live in days, flat fee, no rip-and-replace. Your team keeps approval authority. The agent does the chasing.

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